Executive Virtual Assistant Job Opportunity October 2025

As a Virtual Assistant with BELAY, you will become a vital extension of your clients’ teams, providing comprehensive administrative support and driving their success. This flexible 1099 contractor role allows you to manage your workload and schedule while benefiting from BELAY’s extensive client network and support system. Your core responsibilities will include:

• Maintain executive calendars and manage appointments.
• Efficiently manage and organize emails, ensuring clarity.
• Create and prepare presentations or spreadsheets as required.
• Handle social media management, content creation, and posting.
• Develop and implement workflows to streamline client operations.
• Research technologies and provide thoughtful recommendations.
• Administer CRMs by updating and entering client data.
• Coordinate travel arrangements (flights, cars, hotel reservations) and event coordination.
• Assist with project management and event planning.
• Offer personalized assistance to ensure smooth daily operations and client satisfaction.

At BELAY, we believe in combining human insight with AI-powered efficiency, supporting the thoughtful use of AI tools to boost productivity while maintaining personal connection.

We are looking for self-motivated, detail-oriented professionals eager to make a significant impact. Ideal candidates will possess:

• 1+ years of administrative experience; 3+ years preferred.
• Availability during normal business hours (Monday–Friday, 8 AM–5 PM in your time zone) for client communication; this role cannot be combined with another job that limits availability during these hours.
• A dedicated at-home office setup including a Mac/PC computer (minimum 1.0GHz dual-core processor, 8GB RAM, MS Office) and a reliable internet connection.
• A smartphone with email capabilities.
• A quiet, designated workspace conducive to professional duties.
• Strong problem-solving skills, trustworthiness, reliability, and a high level of confidentiality.
• Excellent communication skills with a friendly, professional demeanor.
• Ability to manage multiple priorities, meet deadlines, and quickly learn new systems and tools.
• Residency in any US state EXCEPT California, Colorado, Montana, New Jersey, New York, and Pennsylvania.

Ready to join BELAY’s leading team of Virtual Assistants? Click ‘Apply Now’ below to submit your application. In your submission, please highlight your administrative experience, proficiency with Microsoft Office, and how you maintain confidentiality and prioritize tasks in a remote setting. We’re excited to learn about your unique skills and how you can contribute to client success.

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Q1: What is the employment status for this Virtual Assistant role?
This is a 1099 Contractor (Freelance) position. You will enjoy a flexible, remote role with monthly fixed-rate payments based on contracted hours.

Q2: What are the salary expectations and is it guaranteed?
The pay range is $19-$22 per hour, based on experience and skillset. While BELAY does not guarantee hours or clients, contractors are paid monthly for contracted hours and have access to a pre-vetted client base.

Q3: Is there a specific location requirement for this remote position?
Yes, this is a 100% remote position, but BELAY is currently NOT accepting applications from residents of California, Colorado, Montana, New Jersey, New York, and Pennsylvania. All other states are welcome to apply.

Q4: What kind of technical setup do I need for this role?
You will need a dedicated at-home office with a Mac/PC computer (minimum 1.0GHz dual-core processor, 8GB RAM, MS Office), a reliable internet connection, and a smartphone with email capabilities. A quiet, designated workspace for professional duties is also essential.