Remote Customer Service & Scheduling Specialist Job October 2025

As our Virtual Assistant and Remote Office Manager, you will be the backbone of our administrative operations, ensuring smooth communication and efficient scheduling for our valued clients. Your primary responsibilities will include:

• Managing all inbound and outbound customer communications via phone, email, and chat, ensuring prompt and professional responses.
• Efficiently handling appointment scheduling for auto detailing and ceramic coating services.
• Overseeing general administrative tasks to support the daily operations of a growing luxury service business.
• Maintaining customer records and ensuring data accuracy within our systems.
• Collaborating closely with the detailing team to coordinate schedules and manage logistics.

We are looking for a highly organized, proactive, and customer-focused individual with a strong commitment to excellence. Key qualifications include:

• Proven experience as a Virtual Assistant, Office Manager, or in a similar administrative support role.
• Exceptional communication skills, both written and verbal, with a professional and friendly demeanor.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in using Square (POS) or similar point-of-sale systems is highly preferred.
• Excellent command of the English language.
• Ability to manage multiple tasks and prioritize effectively in a remote work environment.
• Comfortable working part-time hours, approximately 15-20 hours per week.
• Reliable internet connection and a suitable home office setup.

Interested candidates are invited to apply by clicking the button below. In your application, please highlight your experience with administrative tasks, customer scheduling, and any experience you have with Square POS. We are excited to find someone who can contribute to our growing business!

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Q1: What is the application deadline for this Virtual Assistant position?
The closing date for applications is November 29, 2025. We encourage you to submit your application well before this date.

Q2: Is this a fully remote position?
Yes, this is a fully remote position. You will be working from your home office to support our Peachtree City, GA-based business.

Q3: What are the expected weekly hours for this role?
This is a part-time position, with an expectation of 15 to 20 hours per week, offering flexibility within our operational needs.

Q4: Do I need specific software experience for this job?
While not strictly required, experience with Square (POS) systems is highly preferred, as it will be a key tool for managing our sales and scheduling.